LOS ANGELES YOUTH ORCHESTRA (LAYO)

ORCHESTRA MANAGER POSITION

SALARY: $45,000-50,000/YR. FULL TIME PLUS HEALTHCARE REIMBURSEMENT

CONTACT:  layolist@gmail.com 

The Los Angeles Youth Orchestra (LAYO) is a 501(c)(3) non-profit music education organization that serves students ages 8-18 years old throughout the greater LA area. LAYO consists of three ensembles, the Ruth Borun Concert Orchestra (intermediate), the Symphony Orchestra (advanced), and the Contemporary Adventure Ensemble (advanced) led by Artistic Director and Conductor Russell Steinberg. LAYO rehearses on Sunday afternoons from August through November and January through April at the Encino Community Center in Los Angeles, with concerts in November and April. Additional rehearsals occur as needed for tours, special events and salons.

The Orchestra Manager is the energetic, take-charge, highly organized administrator that the entire orchestra looks to for answers and information.The Orchestra Manager works closely with the Artistic Director and Executive Director and is required to attend all Sunday rehearsals, auditions, staff meetings, and concert performances (at least 4 per year). Candidates should have a college degree or equivalent work experience, orchestral background as musician or administrator, excellent organizational and administrative skills, knowledge of Filemaker or willingness to learn, exceptional interpersonal and communication skills, attention to detail and experience working with students and parents.

Specific duties include but are not limited to these three categories (details below):

Communications via email, text and phone

Internal—students, parents, staff, coaches

External—prospective students, schools and private teachers outreach, alumni outreach 

Administration

Databases

Rosters

Schedules

Forms

Tracking absences, student, and coach issues 

Management

Auditions and Student Recruitment

Rehearsals and Concerts

Chamber groups for special events  

Coaches

Parent Volunteers

Alumni

AUDITIONS Oversee all aspects of auditions, including publicity, recruitment, scheduling and logistics as well as preparing audition and sight-reading excerpts.

REHEARSALS and CONCERTS Organize and manage rehearsal and concert logistics, including set-up and breakdown, managing parent volunteers, scheduling, room management, creating stage plots, distributing music and taking attendance.

COMMUNICATIONS Oversee communications via email, text and phone regarding auditions, music, tuition, forms, rehearsals, concerts, absences and other issues with students, parents, coaches, staff and prospective students and parents.

ADMINISTRATION Manage student information and maintain orchestra databases and contacts in FileMaker and Gmail. Create and update orchestra rosters, track absences and enforce orchestra policies. 

STUDENT RECRUITMENT Schedule and conduct recruiting clinics and presentations at Los Angeles area middle and high schools throughout the year. Cultivate and maintain relationships with music directors of orchestra programs at public and private schools. 

CHAMBER GROUPS Schedule and produce chamber music parties for current students and alumni. Create and manage student chamber groups for performances at special events and salons.

COACHES Supervise coaches and substitute musicians during rehearsals, hire coach substitutes and sub musicians as needed for rehearsals and concerts, track hours for coaches and subs and prepare monthly payment spreadsheets.

ALUMNI Continue to build our alumni network through monthly online meetings and emails geared towards engaging alums with the orchestra for panels, performances and other opportunities. 

VOLUNTEERS Oversee and train parent volunteer volunteers to assist with tasks at all rehearsals and performances.

Visit our website for more information: www.losangelesyouthorchestra.org

To apply: Send cover letter and resume to Russell Steinberg at rustberg1@gmail.com  

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